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Document and Data Control

Implementation – To facilitate the application of the documentation.

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Implementation: Implementation is the application of documented food safety and quality system elements into the actual business operation.

The implementation of Document and Data Control within any food business requires genuine commitment from senior management, staff and visitors to ensure the nominated goals of implementation are achievable on an ongoing basis. It is a step which requires significant planning and consideration of general and specific food business circumstances to ensure the outcomes of Document and Data Control do not negatively impact upon the safety and quality of the food items dispatched from the business.

Implementation of Document and Data Control must include the clear definition of responsibilities and authorities for all levels of participation by senior management, staff and visitors to the site.

When implementing Document and Data Control within a food safety and quality system, you may wish to consider the following requirements prior to completion:
- Communication and display of the Document and Data Control policy;
- Completion of Verification and Validation of Document and Data Control development procedures;
- Availability of Document and Data Control implementation procedures and work instructions;
- Availability of Document and Data Control monitoring procedures and record templates (where applicable);
- Availability of Document and Data Control corrective and preventative action procedures and record templates (where applicable);
- Availability of  the Document and Data Control verification schedule;
- Availability of Document and Data Control verification procedures;
- Availability of the Document and Data Control validation schedule;
- Availability of Document and Data Control validation procedures;
- Completion of Document and Data Control training procedures;
- Completion of product design and development requirements related to Document and Data Control;
- Completion of process design and development requirements related to Document and Data Control;
- Completion of training for team members who have responsibilities and involvement within Document and Data Control;
- Completion of competency approval for team members who have responsibilities and involvement within Document and Data Control.

If your food business supplies foodstuffs manufactured to a customer’s specifications, it is important to consider any specific Document and Data Control Implementation requirements in relation to their items.

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